Access Invoice Register

Only pay for what you've ordered - or received

Access Accounting's Invoice Register gives you complete control over the invoice authorisation process. This module allows you to set the pathways and override options so that invoices can be properly authorised or rejected before entering the Purchase Ledger.

You Set the Rules

The Invoice Register module can be structured to precisely match the specific requirements of any company. You can select a simple routine in which one person carries out all of the invoice approval; or a system incorporating up to three levels of approval (in addition to the originator of the invoice and whoever is responsible for matching it to the original order). This functionality lets you tailor Access Invoice Register to your company-specific approval scheme. For example, you can enter a total value for the whole invoice and approve at Level 1; then add line detail by matching to a purchase order before approval at Level 2. Here are the different pathways that can be stipulated using just two of the approval levels available within Access Invoice Register:

Enter invoice Approval 1 » Match to order » Approval 2
Enter invoice » Match to order » Approval 1 » Approval 2
Enter invoice » Approval 1 » Approval 2 » Match to order

You can also define supplier-specific approval systems within the Invoice Register, For example, purchases from stationery suppliers can be approved at Level 1 by the person who ordered the goods and at Level 2 by the Company Accountant. An alternative set-up within the Invoice Register module would be the purchase of capital items, which could be approved at Level 1 by the Accountant and at Level 2 by a specific Director.

Electronic Handling

Invoice Register offers a secure and paperless method of invoice control. Because invoices can be created and forwarded electronically, you can dispense with the time-consuming practice of passing the invoice around the office. The Invoice Register module offers full visibility of the approval process, so that each user (subject to password status) can trace where the invoice is within the system. This means you can view the invoices ready for approval, see those that require approval by others, and look through the records to see which invoices are already approved and at what level. Users can also maximise the capabilities of the Invoice Register module with our Executive Desktop Alerts - e-mail alerts can be generated from within Invoice Register, giving your approvers concise details of invoices awaiting their approval.